At thebig data eraAs a result, companies are faced with ever-increasing volumes of data. Although these data represent a major development driverTheir processing is a complex and demanding task.
Data entry: an unavoidable business task
What is corporate data? These are nothing less than all the documents circulating within the company: administrative documents, tax documents, accounting documents, invoices, sales proposals, contracts, purchase orders, communication media, polls and surveys... All this data is kept in a storage space, whether physical or virtual. It is from here that the company can consult and exploit them.
Data capture involves digitizing all this information and making it available on a computer or in the cloud.. No need to waste time in the archive room to consult a document.
The main challenge of data capture is to speed. Every day, the company collects new data which, if left unprocessed, can accumulate. The longer it takes the company to process this data, the greater the workload. It is therefore essential to perform this task on a regular, if not daily, basis, in order to maintain a high level of efficiency.prevent documents from piling up to form an intractable pile.
However, freeing up time each day for data entry can be complicated. Rest assured: there are time-saving solutions for data entry !
Read also: Document scanning for businesses: principles and benefits
Data entry: tools to save time
The solution that companies instinctively think of in the age of digitalization: equip yourself with data capture software. This type of tool allows documents to be scanned and information to be extracted, so that it can be recorded and used on a computer.
You should know that there are general-purpose softwarefor digitizing all types of documents, or specialized softwareto process documents specific to certain fields with greater precision: accounting, administration, HR...
The main advantage of data capture software is that it allows you to save precious time by automating data entry. However, although a document capture solution saves time, it still requires human resources for verification, correction, data entry of uncaptured data... Data capture alone is not enough. You need to ensure that you have complete, high-quality, error-free data to be able to use it! What's more, data capture software has the disadvantage of multiplying expense items (You'll need to factor in the tool's license and the time spent by one of your staff checking it out). So it's not the perfect solution...
Read also: Invoice dematerialization: what is it and how do you set it up?
Data entry: the benefits of outsourcing
Outsourcing is the ideal way to save time on data entry. Entrusting this task to an external service provider allows you to :
- (Process) data as it comes into prevent documents from accumulating and remaining unexploited;
- Relieve employees of secondary, low-value-added tasksto let them concentrate on their core business;
- Cover a specific need without mobilizing full-time in-house resources, for example to digitize the company's paper archives;
- Save moneyby entrusting this task to an outside professional without having to invest in software or mobilize or even recruit staff;
- Improve data entry and avoid loss of information thanks to the outsourcing provider's expertise.
Why choose Vivetic Group to outsource your data entry?
Business process outsourcing company, Vivetic Group supports your company's document transformation. Whatever the medium, digital or paper, we optimize your incoming document flows through multi-channel digitization and capture.
We offer you high-performance, secure solutions for scan, capture, classify, automate and archive your documents. If you have an EDM solution, we take care of everything, centralizing information in your tool.
And since it's not just administrative documents that need to be captured, we also take care of the entry of your purchase orders and subscriptions and processing of payment methods (cheque, CB, SEPA...). Our expert document dematerialization teams take charge of receiving the flows, banking the checks and sending them securely for full traceability.
Read also: Turning press subscription management into a growth driver
So you can optimize your document and information management processes!
All in all, Vivetic Group is :
- Fast response and implementation
- Greater flexibility in human resources management
- A certified service provider
- A relationship of trust
- A scanning center in Aubervilliers for all your documents
- Significant cost optimization and 24/7 availability thanks to our offshore site
Would you like to find out more about our data capture solutions?
