Whatever the medium, digital or paper, we optimize and secure the management of your document flows, emails or any other industry-specific document, from receipt, digitization and indexing to electronic archiving.
The benefits of digitizing document processes
Digitalising and adopting electronic document management The benefits for your company and its employees are numerous.
You gain in efficiency, by optimizing and securing the various stages of document processing. Reduce your carbon footprint, with a paperless approach. Significantly reduce your costs, while improving your responsiveness and quality of service to your customers.
The benefits of digitizing document processes are manifold:
- Centralizing and securing document flows
- Automated work organization
- Outsource your document processing steps
- Traceability of processing and validation processes, using a workflow system
- Automate document searches through indexing (number, keyword, date, etc.)
- Reduce printing and your ecological impact
- Productivity gains, automation and reduced processing costs
- Increase customer satisfaction
Our solutions for digitizing document processes
Document dematerialization
Subscriptions, order forms, promotional coupons, pledges, payment methods (cheques, Sepa), etc. Let us digitalize your paper documents!
We provide reception, sorting, digitization and archiving from our dedicated Production Center in Aubervilliers. We process all your data in a high-performance, controlled and secure way: scanning and digitization of multi-format documents, data capture and OCR processing, indexing, typing, banking and archiving...
Our teams can help you define optimized, secure processing of your paper documents and means of payment!
Electronic Document Management (EDM)
Your scanned and digitized documents are centralized on a secure EDM platform (Electronic Document Management), integrating all the functions required for consultation, processing, traceability and archiving.
Users connect remotely to an interface to view and process documents. A real-time workflow system tracks the progress of each stage in the processing of a document through to final validation.
At the end of processing, the document is electronically archived according to a precise classification, enabling it to be searched at any time using key words and identifying criteria.
Increase efficiency and reduce costs by optimizing your document processing cycle!
Document capture and processing
In addition to digitizing your incoming paper flows and setting up appropriate electronic document management, Vivetic Group provides you with a team of experienced operators to capture and process all your business processes directly in your applications:
- entry and processing of order forms, subscriptions, coupons, donations, etc., and associated payment methods (check, credit card, SEPA, etc.).
- checking documents, validating files
- invoice reconciliation, entry and control
- banking of means of payment, generation of TLMC files
- etc.
By entrusting us partial or total management of your business processes, automate your procedures, gain in flexibility and make your costs more variable!
Process digitization application areas
Dematerialization for accounting activities
Applied to accounting and financial management activities, the document dematerialization is a major time-saver, whether for filing, indexing, storage or distribution. Invest in an appropriate solution to meet the challenges of dematerializing invoices, in compliance with current legislation.
Subscription digitization for the press sector
In the pressOutsourced document capture is also very popular:
- Documentary input: subscriptions, orders
- Payment processing (CB, SEPA, cheque verification and remittance)
- Couponing and document dematerialization: reception of flows and integration of documents into the information system, either automatically or after entry of rejects for purchase orders or dematerialized coupons.
